Guidance

Crown Court Digital Case System training guides and videos

Guides and interactive videos for defence lawyers and prosecutors on using the Digital Case System to work on Crown Court cases online.

From:
HM Courts & Tribunals Service and Crown Prosecution Service
Published
29 January 2016
Last updated
16 June 2021 鈥� See all updates

Applies to England and Wales

Quick reference guides:

Register, log in and find a case

  • (PDF, 991 KB, 4 pages)

Manage account details

  • (PDF, 706 KB, 3 pages)

Create a case

  • (PDF, 1.02 MB, 5 pages) video

Give or ask for access to a case

  • (PDF, 337 KB, 4 pages) video
    video

Ingest a bundle into a case

  • (PDF, 852 KB, 3 pages)

Manage the digital file cover

  • (PDF, 998 KB, 5 pages)

Memoranda: leave notes and messages

  • (PDF, 695 KB, 3 pages)

Manage the index and upload documents

  • (PDF, 504 KB, 10 pages)

Manage the structure of a case

  • (PDF, 772 KB, 5 pages)
  • (PDF, 923 KB, 5 pages)
  • (PDF, 678 KB, 3 pages)

Download the index and bundle

  • (PDF, 496 KB, 6 pages)

Search within a case

  • (PDF, 744 KB, 2 pages)
  • (PDF, 991 KB, 3 pages)

Navigate on a page

  • (PDF, 669 KB, 2 pages)

Additional review tools

  • (PDF, 1.09 MB, 3 pages)

Direct a court to a page

  • (PDF, 678 KB, 2 pages)

Download and upload documents in the review pane

  • (PDF, 766 KB, 2 pages)

Working with notes in a digital case file

  • (PDF, 1.06 MB, 7 pages)
    video

Record of Case Activity (ROCA)

  • (PDF, 851 KB, 4 pages)
  • (PDF, 575 KB, 2 pages)

Manage the indictment

  • (PDF, 816 KB, 3 pages)

Manage the plea and trial preparation hearing (PTPH) form

video

  • (PDF, 110 KB, 3 pages)
  • (PDF, 676 KB, 10 pages)
  • (PDF, 126 KB, 3 pages)

Splitting a case

  • (PDF, 1010 KB, 5 pages)
    video

Merging cases

  • (PDF, 924 KB, 5 pages)

Notifications

  • (PDF, 759 KB, 1 page)

Working with defence access restrictions

  • (PDF, 676 KB, 10 pages) video

Digital Case System to Crown Prosecution Service two-way interface

  • (PDF, 904 KB, 7 pages)

Changing a case to multi-handed

  • (PDF, 3.82 MB, 28 pages)

Updates to this page

Published 29 January 2016
Last updated 16 June 2021 show all updates

  1. Uploaded new version of the "Working with defence access restrictions" document.

  2. Uploaded new version of the Download the index and bundle guide

  3. Updated Give or ask for access to a case pdf

  4. Revised guide for ingesting a bundle into a case. Video guide removed.

  5. Guidance for ingesting a bunde into a case amended

  6. Guide for ingesting a bundle into a file updated.

  7. Download a copy of the index and bundle guide updated

  8. Manage the index and upload documents guide amended.

  9. Manage the plea and trial preparation hearing (PTPH) form link changed to YouTube video

  10. Updated PTPH2 guide and Welsh summary uploaded.

  11. Updated attachments 15.7.19

  12. Multi-hander roll-out complete. Reference to roll-out removed.

  13. Updated videos added.

  14. Training guides updates and videos removed.

  15. QRG notifications document published.

  16. Add body worn video footage information

  17. Digital Case System to CPS two-way interface guide updated.

  18. Additional training video added

  19. Update to Digital Case System to Crown Prosecution Service two-way interface guide

  20. Updates to 14 of the user guides

  21. Added DCS to CPS two-way interface and DCS standard file structure guidance documents

  22. First published.

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